Multi-person meeting work pod space planning

Key points of spatial planning for the multi-person meeting work pod

The multi-person meeting work pod, as an independent or semi-open meeting space, needs to balance functionality, comfort and collaboration efficiency. The following are planning suggestions from five dimensions: spatial layout, functional zoning, acoustic environment, equipment configuration and scalability:

1. Spatial layout and size design

Basic dimensions:

For pods that can accommodate 4 to 6 people, it is recommended that the area be no less than 8 square meters (with a length-to-width ratio close to 1:1.2, such as 3m×2.8m), ensuring that each person has no less than 1.2 square meters of activity space.

The height should be ≥2.4m to avoid a sense of oppression and leave space for equipment installation at the same time.

Entrances and exits and passageways

The width of the single side door is ≥0.9m, facilitating the entry and exit of wheelchairs or equipment. It is recommended that the door leaf open outward or use sliding doors to avoid occupying the interior space.

The width of the passage is ≥1.2 meters to ensure smooth passage for multiple people.

Seat arrangement:

Adopt a circular or U-shaped layout to facilitate face-to-face communication; If screen demonstration is required, it can be adjusted to a semi-circular + front seat combination.

The seat spacing should be no less than 0.8 meters to ensure that it does not disturb others when getting up or moving.

Multi-person meeting work pod

2. Functional zoning and circulation design

Core functional area:

Conference area: Equipped with a conference table of adjustable height (suitable for standing meetings), with reserved cable trays and power ports on the desktop.

Exhibition area: Install electronic whiteboards/projection screens on walls or movable brackets, with the height covering the line of sight of all participants.

Auxiliary functional area:

Storage area: Store stationery and equipment in the drawers under the table or the side cabinets to prevent the desktop from being messy.

Temporary rest area: If space permits, small sofas or high stools can be set up for short breaks or informal discussions.

Traffic flow optimization

Power cables and data cables are arranged along the corners of the walls or in the ground cable troughs to avoid tripping risks. Important equipment (such as routers) are centrally placed in hidden corners for easy maintenance.

3. Acoustic environment optimization

Sound insulation treatment:

The wall surface is made of sound-absorbing boards (with a thickness of ≥2cm) or soft packaging materials to reduce echoes. Install mineral wool boards or perforated sound-absorbing boards on the ceiling.

Fill the gaps between doors and Windows with sealing strips to prevent external noise interference.

Noise reduction equipment

Configure directional microphones and noise-cancelling headphones to enhance voice clarity; If the budget permits, an active noise cancellation system can be installed.

Sound field design

Avoid parallel reflection on the wall surface and adopt inclined or arc-shaped designs; If the space is long and narrow, a diffuser can be set up to break the direct sound wave.

4. Equipment configuration and intelligent integration

Infrastructure:

The conference table is equipped with a built-in wireless charging module, supporting quick charging of mobile phones and tablets. Multiple power sockets and network interfaces are reserved on the wall (at least one for each seat).

Install LED lights with adjustable color temperature, supporting the switching between meeting mode (cold light) and rest mode (warm light).

Intelligent system

Integrated intelligent central control panel, one-click control of lighting, air conditioning, projection and other devices; Support voice assistants (such as “Start Meeting” and “Dim Lights”).

Configure environmental sensors to monitor temperature, humidity and CO₂ concentration in real time, and automatically link the fresh air system.

5. Scalability and flexibility

Modular design

The conference table adopts a spliced structure and its size can be adjusted according to the increase or decrease of the number of people. The wall is reserved with an interface for hanging brackets, allowing for flexible replacement of whiteboards and display screens.

Compatibility

Reserve universal interfaces such as USB-C and HDMI to adapt to devices of different brands; Support Bluetooth 5.0 and above protocols to ensure stable connection of peripheral devices.

Emergency plan:

Configure a backup power supply (UPS) to ensure that critical equipment (such as lighting and networks) operates for ≥30 minutes after a power outage. Emergency call buttons are installed on the wall, providing direct access to the property management or security.

Key precautions

Ergonomics: The seat height is adjustable (42-52cm), and the backrest conforms to the curve of the lumbar vertebrae. The desktop height is 70 to 75cm, suitable for most people’s sitting postures.

Privacy protection: The glass walls are made of frosted or electrically controlled dimmable glass, which can be switched to an opaque state during meetings.

Maintenance convenience: The equipment inspection opening is set in a concealed place (such as above the skirting board) to avoid spoiling the overall appearance.

Through the above planning, the multi-person meeting work pod can achieve a balance between efficient collaboration, comfortable experience and flexible expansion, and is suitable for open office areas, co-working Spaces or enterprise-exclusive meeting rooms.

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